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Product line Infotech Concours

The product is included in the Russian Software Register

Procurement management system for public,
municipal and commercial companies

Automate the full
procurement life cycle

Reduce and
control costs

Automation of procurement in accordance with the requirements
of federal laws 44-FZ, 223-FZ, and the legislation regulating procurement
activities by commercial organizations

Public and municipal
procurement

Corporate procurements
under Federal Law 223-FZ

Commercial procurements

Public and municipal procurement

  • Control over the implementation of legislative requirements for the procurement of goods, works and services
  • Planning procurements based on parameters preventing budget overruns (cost rationing)
  • Control over the execution of contracts (terms, quality, and quantity of goods and services)
  • Using a single classifier of goods and services
  • Control over budget implementation in planning and carrying out procurements
  • Comprehensive analysis of purchases made: prices, offers, results of the procedures implemented, etc.

Corporate procurements under Federal Law 223-FZ

  • Control of the procurement process compliance with the Company’s procurement regulations
  • Control over the budget implementation
  • Using a single classifier of goods and services
  • Centralized procurement planning and approval for all branches
  • Automated monitoring of prices for goods, works and services to identify the best offer
  • Improving the efficiency of the procurement process and accelerating the interaction of all its participants

Commercial procurements

Procurement search

  • Smart search by applications and tender records to identify the customers interested in the company’s products and services
  • Comprehensive monitoring of the company’s industry-specific procurements and monitoring the changes in the application forms and record-keeping
  • Optimization of labor costs in monitoring and selection of industry-specific applications

Procurements management

  • Planning and carrying out procurements
  • Using a single classifier of goods and services
  • Monitoring the procurement process compliance with the company’s internal regulations

Public and municipal
procurement

Public and municipal procurement

  • Control over the implementation of legislative requirements for the procurement of goods, works and services
  • Planning procurements based on parameters preventing budget overruns (cost rationing)
  • Control over the execution of contracts (terms, quality, and quantity of goods and services)
  • Using a single classifier of goods and services
  • Control over budget implementation in planning and carrying out procurements
  • Comprehensive analysis of purchases made: prices, offers, results of the procedures implemented, etc.

Corporate procurements
under Federal Law 223-FZ

Corporate procurements under Federal Law 223-FZ

  • Control of the procurement process compliance with the Company’s procurement regulations
  • Control over the budget implementation
  • Using a single classifier of goods and services
  • Centralized procurement planning and approval for all branches
  • Automated monitoring of prices for goods, works and services to identify the best offer
  • Improving the efficiency of the procurement process and accelerating the interaction of all its participants

Commercial procurements

Commercial procurements

Procurement search

  • Smart search by applications and tender records to identify the customers interested in the company’s products and services
  • Comprehensive monitoring of the company’s industry-specific procurements and monitoring the changes in the application forms and record-keeping
  • Optimization of labor costs in monitoring and selection of industry-specific applications

Procurements management

  • Planning and carrying out procurements
  • Using a single classifier of goods and services
  • Monitoring the procurement process compliance with the company’s internal regulations

Infotech Concours users include

United Energy
Company

FSUE Okhrana of Rosgvardiya

Effect from the implementation of INFOTECH CONCOURS

The system ensures a centralized approach to the company’s requirements
and improves procurement management

  • Automation of
    routine procedures

    More

    Automation of
    routine procedures

    Reducing the complexity of the process of preparation, approval and execution of procurement procedures; automated processing of reports based on a template.

  • Consolidation of requirements

    More

    Consolidation of requirements

    Collecting the requirements from all units and carrying out centralized procurement to reduce the overall cost and ensure the required quality of goods, works and services.

  • Convenient planning

    More

    Convenient planning

    Automated process of drafting, coordinating and adjusting company-wide procurement plans.

  • Cost reduction

    More

    Cost reduction

    Correlating the requirements with actual stock reserves, statistics of past procurements, and budgeted funds, purchasing only the necessary goods, works and services.

  • Supplier Verification

    More

    Supplier Verification

    Checking the history of executing the contracts by contractors and quick access to the current data of blacklisted suppliers.

  • Forecasting the requirements

    More

    Forecasting the requirements

    Forecasting the requirements and planning the budget, taking into account the statistics of past procurements and information about the current needs of divisions and branches.

All the control widgets
in one window

Communication with the environmental protection department, electronic trading facilities and management systems

The system automates the entire procurement life cycle

01

Collecting requirements

  • Collecting and coordinating the requirements of all divisions and branches
  • Correlating the requirements with warehouse inventories

02

Procurement Planning

  • Comparison with the financial plan
  • Consolidated purchase requisition
  • Preparation and coordination of the procurement schedule

03

Procurement constitution

  • Determining exact quantities, prices and time for each purchase
  • Definition of requirements for suppliers, contractors and providers
  • Preparation and approval of procurement documents, terms of reference and draft contract

04

Procurement placement

  • Automatic placement of the procurement schedule in the Unified Information System on procurement (zakupki.gov.ru), Unified Automated Information Tender System of Tenders (EAIST) and company sites
  • Reception of applications from those who place orders
  • Evaluation of bids and selection of the winning bidder

05

Signing contracts

  • Coordination and signing government contracts and agreements
  • Verification of bank guarantees provided as security for the execution of government contracts and agreements
  • Maintenance of the register of contracts and agreements

06

Monitoring performance

  • Recording data on all contracts signed
  • Record-keeping and data accounting on the performance of contracts and agreement
  • Monitoring the timing and quality of the performance of warranty obligations

07

Analytics and reporting

  • Automatic rating of suppliers
  • Generating standard reports

INFOTECH CONCOURS is a Russian system

  • Russian software independent
    of imported technologies

  • No additional license
    fees required

  • Compliance with the current
    legislation in the area of procurements

  • Reliable data
    protection

Would you like to know the cost of implementation?

Procurement automation in practice

Experience in implementing the system at a machine-building enterprise

Problems

  • Absence of a single classifier of goods, works and services
  • Increased share of costs for purchasing goods in the enterprise’s total costs

Solution

  • Implementation of an automated procurement management system

Results

  • Using a single classifier of goods, works and services
  • Standardization of procurement business processes
  • Analysis of business units’ needs, correlation with inventory balance and forecasting
  • Financial cost optimization
  • Monitoring compliance of the process with the company’s Procurement Regulations

up to a

7%

decrease in the cost
of purchased goods

up to a

10%

decrease in the volume
of warehouse inventories

up to a

5%

optimization
of working assets

Do you still have questions about the product?

Send a request: our business analyst will contact you
with more detailed information.