Product line → Infotech Concours
Procurement management system for public,
municipal and commercial companies
Automate the full
procurement life cycle
Reduce and
control costs
Infotech Concours users include
United Energy
Company
FSUE Okhrana of Rosgvardiya
United Energy
Company
FSUE Okhrana of Rosgvardiya
Effect from the implementation of INFOTECH CONCOURS
The system ensures a centralized approach to the company’s requirements
and improves procurement management
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Automation of
routine proceduresMore
Automation of
routine proceduresReducing the complexity of the process of preparation, approval and execution of procurement procedures; automated processing of reports based on a template.
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Consolidation of requirements
More
Consolidation of requirements
Collecting the requirements from all units and carrying out centralized procurement to reduce the overall cost and ensure the required quality of goods, works and services.
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Convenient planning
More
Convenient planning
Automated process of drafting, coordinating and adjusting company-wide procurement plans.
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Cost reduction
More
Cost reduction
Correlating the requirements with actual stock reserves, statistics of past procurements, and budgeted funds, purchasing only the necessary goods, works and services.
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Supplier Verification
More
Supplier Verification
Checking the history of executing the contracts by contractors and quick access to the current data of blacklisted suppliers.
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Forecasting the requirements
More
Forecasting the requirements
Forecasting the requirements and planning the budget, taking into account the statistics of past procurements and information about the current needs of divisions and branches.
All the control widgets
in one window
Communication with the environmental protection department, electronic trading facilities and management systems
The system automates the entire procurement life cycle
01
Collecting requirements
- Collecting and coordinating the requirements of all divisions and branches
- Correlating the requirements with warehouse inventories
02
Procurement Planning
- Comparison with the financial plan
- Consolidated purchase requisition
- Preparation and coordination of the procurement schedule
03
Procurement constitution
- Determining exact quantities, prices and time for each purchase
- Definition of requirements for suppliers, contractors and providers
- Preparation and approval of procurement documents, terms of reference and draft contract
04
Procurement placement
- Automatic placement of the procurement schedule in the Unified Information System on procurement (zakupki.gov.ru), Unified Automated Information Tender System of Tenders (EAIST) and company sites
- Reception of applications from those who place orders
- Evaluation of bids and selection of the winning bidder
05
Signing contracts
- Coordination and signing government contracts and agreements
- Verification of bank guarantees provided as security for the execution of government contracts and agreements
- Maintenance of the register of contracts and agreements
06
Monitoring performance
- Recording data on all contracts signed
- Record-keeping and data accounting on the performance of contracts and agreement
- Monitoring the timing and quality of the performance of warranty obligations
07
Analytics and reporting
- Automatic rating of suppliers
- Generating standard reports
INFOTECH CONCOURS is a Russian system
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Russian software independent
of imported technologies -
No additional license
fees required -
Compliance with the current
legislation in the area of procurements -
Reliable data
protection
Would you like to know the cost of implementation?
Procurement automation in practice
Experience in implementing the system at a machine-building enterprise
Problems
- Absence of a single classifier of goods, works and services
- Increased share of costs for purchasing goods in the enterprise’s total costs
Solution
- Implementation of an automated procurement management system
Results
- Using a single classifier of goods, works and services
- Standardization of procurement business processes
- Analysis of business units’ needs, correlation with inventory balance and forecasting
- Financial cost optimization
- Monitoring compliance of the process with the company’s Procurement Regulations
up to a
7%
decrease in the cost
of purchased goods
up to a
10%
decrease in the volume
of warehouse inventories
up to a
5%
optimization
of working assets
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with more detailed information.